The legal profession calls for hard copies of important documents to be stored securely and often for a number of years. In fact, there are a number of current legislations that demand where and for how long you’re obliged to store documents, but this needn’t be a burden to your business. 

As a family-run business we’re proud to all support businesses, that’s why we have no minimum number of boxes. Whether you’re a family firm, a home-based practitioner or city centre HQ, every client receives the same level of customer care and proactive, personable approach to document management. 

Space may be at a premium on your premises, or perhaps you don’t have the level of security that offers both you and your clients the peace of mind they need when it comes to the important nature of the documents you hold on their behalf. If you’re running out of room in your legal practice or are looking for a more efficient, long-term solution to securely store and preserve your documents, we’re a professional family business providing document storage on your doorstep.

We offer a secure, reliable and straightforward solution to document storage. Our purpose-built storage facility is fully compliant with current legislation and we don’t just store your documents, we can collect, organise, index, barcode and manage all of your documents within our secure facilities. We’re proud to service some of the leading names in law in East Anglia, from sole solicitors through to multi-office legal practices.

Deliveries and Collections

It’s not always possible to know you’re going to need a document weeks or even days in advance, which is why we offer a fast and flexible retrieval and collection service to make sure you’ve got fast and flexible access to your inventory. We’re ideally based for businesses across East Anglia and offer both next day and same day deliveries and collections, via our tracked vehicles and fully vetted drivers. We also offer a digital retrieval service, Scan on Demand, which provides immediate access to files online, whilst cutting down delivery costs.

Online Client Portal

Once your documents have been transferred to our secure facility, barcoded and tracked, you’ll be given access to our online Client Portal . This gives you 24/7 access to an online record of your inventory, as well as the ability to request collections or deliveries, so you know exactly where everything is, giving you the peace of mind that you’re still in control even when your documents are being stored securely off-site. 

Digital Retrieval Service, Scan on Demand

If you require a file but do not need the hard copy, our digital retrieval service, Scan on Demand, is perfect. Once we receive your request, we’ll retrieve the hard copy file for you, scan it and upload it to our secure Client Portal, which allows you to view, download or print your file in a matter of time. This enables round-the-clock access to your electronic document without having to wait for the physical copy, this is also beneficial if you are working remotely as you can access the Online Client Portal anywhere, anytime.

Security

We take security seriously. Our storage facility is fire and flood resistant, fitted with intruder alarms and covered by 24-hour CCTV. Our building can only be accessed by our DBS-checked staff and drivers. 

Robust Barcode Tracking

Our barcode tracking system offers point-to-point tracking creating a chain of custody so you can find out the location of each and every one of your documents at all times. 

Legal Document Indexing

If you feel like you’re spending too much time looking for documents, then our full-scale document management and indexing service can completely transform the time it takes you to find what you need. Whether you don’t have the resources to organise your documents or you’re short of time, we can turn even the most chaotic of set ups into a coordinated system to help you find exactly what you need, when you need it.

Secure Document Destruction

Our document destruction service ensures that your confidential information is securely destroyed once it is no longer needed.

By recording the expiration date on your items on our system, we will proactively notify you when boxes or files are nearing the end of their retention period. This means you’re not paying to store sensitive documents past their retention period whilst helping your business to comply with the GDPR rules as well as your responsibilities under The Data Protection Act. All material is destroyed in accordance with EN15713 (European Standard for Information Destruction), and we’ll also issue you a Certificate of Destruction.