CLIENT PORTAL

ONLINE CLIENT

PORTAL

Our Client Portal gives you instant access to an online inventory of your documents. This means you can find things faster, but also helps your business stay within the letter of the law when it comes to compliance. 


Our Client Portal also forms a key part of our client’s data recovery plans. Should your business fall victim to a fire, flood or act of crime, you’ll have the peace of mind that you can check in an instant whether you had them in your possession or if they’re safe in storage or securely in transit. 


Our comprehensive yet easy-to-use Client Portal offers you the ability to:

 

  • Log in 24/7 from any PC or smart device, whether you’re in the office or travelling the globe
  • See what you have in storage at a glance via the dashboard
  • Find a particular box or file in seconds via a range of search options
  • Trace exactly where every item is via point-to-point barcode tracking
  • Book same day or next day collections or retrievals of your documents
  • Upload files in number of formats, from Word documents to images
  • Order new flat pack boxes or security tags
  • View delivery notes to help with accurate invoicing
  • Download customised reports including delivery history, inventory and destruction


If you want to keep track of exactly what documents you’ve got, be able to access them any time of the day and at a couple of clicks of a button, our Client Portal keeps you in control of your documents. Archive-Vault are East Anglia’s leading secure document storage providers and we’ve developed our Client Portal to be an easy-to-use window into your online inventory. 


Automated Audit Trail

Every time you log into your account to track, manage or request your archived documents, our Client Portal automatically maintains a record of all transactions - giving you a comprehensive audit trail. You can also set security permissions at an individual or departmental level - preventing unauthorised access and therefore greatly lowering the threat of accidental or deliberate data tampering. So, not only can you stay in control or where and how your documents are stored, but who can see them too. 


Keep on Top of Costs

Our online Client Portal makes light work of managing your inventory online and lets you know which boxes are due for destruction – helping your business’s bottom line by making sure you’re only storing documents when still necessary. What’s more, since changes in General Data Protection Regulation (GDPR) rules, businesses that are found to be non-compliant when it comes to dealing with data face hefty fines and potential criminal prosecution. 

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01603 720722

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