The construction industry relies upon a number of essential documents to complete projects to plan on budget and on time. If you’re responsible for managing construction documents, it’s easy to get overwhelmed by the volume of paperwork coming your way including tenders, architectural drawings, planning applications, contracts, health and safety records and invoices. Don’t worry, Archive-Vault can lighten the load.

Space for storing documents could be limited on your premises and even more so if your office is based onsite. The challenge is to store documents securely while also making them easily accessible for the project team and ensuring that you keep in line with data protection regulations. We offer secure storage in our purpose-built facility, easy access to your inventory and data compliance support.

Not sure where to start with your construction documents? That’s where the Archive-Vault team step in. We provide a Consultancy Service and bespoke records management solutions for the construction industry.

We protect and manage your Construction Documents

Whether you’re looking for a more efficient way to securely store and manage your construction paperwork or are simply running out of space,  we’re a professional family business dedicated to finding the best way forward for your document storage.

What’s more, we don’t just store your documents. We can collect, organise, index, barcode and manage all of your construction documents at our secure facility just outside Norwich. We can create bespoke sized boxes to suit the size of your documents, ideal for storing large construction drawings. Your team can gain access to your inventory via our secure online Client Portal.

We can also digitise your documents using the latest scanning equipment. Our  Large Format Scanning service is ideal for architectural, engineering and construction drawings, maps, blueprints, posters and other documents up to size A0. Oversize documents are much easier to view in digital format and can be accessed by more than one person at any given time leading to greater efficiency for businesses.

Whatever the size of your construction company, we can help. That’s why we have no minimum number of storage boxes. We’re proud to support construction industry businesses of all sizes in Norfolk, Suffolk and across East Anglia. Find out how we can help.

Records Management Solutions for the Construction Industry

Consultancy Service

We get it. Staying on top of paperwork and developing effective management systems takes a lot of time, which is something busy Construction Project Managers don’t always have. At Archive-Vault, we provide a Consultancy Service to develop records management processes tailored to the individual needs of each construction company. We’ll look at your business and the way it accesses documents to create a referencing system to suit you.

We use our know-how to deliver secure, reliable and straightforward solutions to document storage, saving our construction clients time to focus on their work. Let’s talk about your records.

Security

At Archive Vault, we take security seriously. Our fire and flood resistant storage facility is covered by 24-hour CCTV and fitted with intruder alarms. Access to our building is only granted to our DBS-checked staff and drivers.

Barcode Tracking

Do you want to know where each and every one of your construction documents is at all times? We provide full traceability. You’ll get a chain of custody with our point-to-point barcode tracking system, meaning no more worries about misplaced documents. This also helps you comply with data protection regulations. What’s more, with Archive-Vault you can have peace of mind that you can speak to someone when you need to. We pride ourselves on our personal level of communication with clients.

Online Client Portal

You’ll be given access to our secure online Client Portal once your documents have been barcoded and tracked. On here you can easily view an online record of your inventory 24/7 and request our Scan on Demand service which will give fast access to your construction documents.

If you choose to store your hard copy documents with us, you stay in control, and will know exactly where everything is. You can also request collections and deliveries via the Client Portal. We prioritise the security of your data and only give access to construction personnel you authorise.

Scan on Demand Service

If you require a file but do not need the hard copy, our digital retrieval service, Scan on Demand, is perfect. Once we receive your request, we’ll retrieve the hard copy file for you, scan it and upload it to our secure Client Portal, which allows you to view, download or print your file in a matter of time. This enables round-the-clock access to your electronic document without having to wait for the physical copy, this is also beneficial if you are working remotely as you can access the Online Client Portal anywhere, anytime.

Construction Document Indexing

With Archive-Vault, you can find exactly what you need, when you need it. When we start working together, we devise a robust indexing system to ensure that your construction documents can be found quickly and easily. This will transform the way you work, reducing the time spent searching for documents and freeing up staff to focus on other projects.

We can visit your site, box up your items for storage and carry out a full indexing service. Get a quote for our time saving services.

Retrieval and Collection

Need a document in a hurry? If you store hard copies of your documents with us, we can retrieve them and deliver to your construction office when you need them. At Archive-Vault, we offer both next day and same day deliveries and collections giving you fast access to your inventory. You can also take advantage of our Scan on Demand digital retrieval service, which gives you instant access to files online. Your files can be saved in your preferred format and DPI. At Archive-Vault, our services are built around you.

Secure Document Destruction for Peace of Mind

At Archive-Vault, we understand the importance of securely disposing documents. We’re committed to the highest level of secure document storage, protecting clients’ records through the entire information lifecycle, which includes secure destruction. Our document destruction service ensures that your confidential information is securely destroyed once it is no longer needed.

By recording the expiration date on your items on our system, we will proactively notify you when boxes or files are nearing the end of their retention period. This means you’re not paying to store sensitive documents past their retention period whilst helping your business to comply with the GDPR rules as well as your responsibilities under The Data Protection Act.

We take the responsibility of confidential waste destruction seriously. All material is destroyed in accordance with EN15713 (European Standard for Information Destruction) and sent for recycling. We’ll also issue you a Certificate of Destruction for your records, guaranteeing peace of mind your documents are permanently destroyed.

Trust Archive-Vault to handle your document destruction needs, ensuring the complete and secure destruction of your sensitive documents. 

We take care of your Construction Documents

At Archive-Vault, we offer a full Records Management Service. We take care of your construction documents throughout the entire information lifecycle. We collect, index, store and scan your documents, and when they are no longer required, we can destroy them. Why not join construction industry businesses across East Anglia that use Archive-Vault to securely store and digitise their documents? Let’s talk about your records.