Be more profitable
Costly office space can often be taken up by filing cabinets and you’ll also need someone to correctly label and file documents. As the business and paperwork grows so will the space you need.
A records management company, such as Archive-Vault, can take your archiving and store in a secure environment for a low monthly cost, freeing up your work space and resources.
Increase staff efficiencyEver lost a member to staff to the Bermuda Triangle, otherwise known as the store room? It can be such a waste of time trying to locate past documents. When your document storage is outsourced to Archive Vault every box has a barcode which is logged and can be tracked quickly, 24/7.
Reduce your riskIt can become a legal nightmare if you dispose of a document too soon, or even hang onto it too long. By employing the services of a records management company they can provide you with advice and schedules which mean you are always adhering to legislation.
Keep private documents private
With a record management plan you can be confident that sensitive personal and corporate information is fully secure. Video surveillance, restricted entry and alarm systems all provide confidence and peace of mind.
Preserve documentsIt doesn’t take much to destroy a paper document - fire, water damage or even a harmless cup of tea. Archive-Vault’s secure purpose built facility incorporates tough security measures and will never negate the integrity of data storage.
This is just the start of a records management plan, but you can see the benefits which could be brought to any business, large or small.
Use the Secure Information Triangle for Success
From day one a business accumulates data and records which are essential to the running of a successful company. However, it can be time consuming and costly to manage in house – and that’s not including the potential financial and legal risks of losing records or data being damaged.
There are strategies you can apply which can help ensure your data and records are secure whilst significantly reducing the possibility of loss and damage.
We like to call it the secure information triangle...
Securely store your data tapes
Sure, you back up. Yes, you back up daily. But what about protecting your back tapes? Hard drives, tapes and portable media are susceptible to risks such as theft, humidity, dust and UV contamination and loss. At Archive Vault we store our customers data tapes in a climate controlled, 3 hour fire rated vault ensuring the long term preservation of your data. In addition to that before your tapes enter the facility they are barcoded for easy tracking and retrieval.
Store and manage your paper documents offsite
Paper records physically take up a lot of space and management time. Is your costly office space taken up with filing cabinets? You can free up space and staff time by out sourcing this to a professional records storage company like ourselves; our warehouses are specifically designed for the long term and secure storage of your documents.
Destroy expired documents
Once your paper records have reached their expiry date they should be securely shredded. If not, you are at risk of sensitive information falling into the wrong hands. This makes document destruction just as vital as the storage of it.
A professional records management company can provide you with these strategies to ensure that you protect your business’s personal information from theft, loss and disaster.
Call us on 01603 720722 or use our
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form to put your records management plan in place.