GDPR & DOCUMENT SCANNING

In 2018, the Data Protection Act was updated, alongside the introduction of a GDPR, (General Data Protection Regulation) an EU directive that has redefined how personal data should be managed. Compliance is now mandatory, with heavy fines in place for businesses that are not compliant with the regulations. 

GDPR dictates that any personal information must be securely deleted once it is no longer required for the purpose it was originally obtained for. Archive-Vault will transform your hard copy documents into an electronic inventory. Using state-of-the-art scanning technology, Archive-Vault will scan your documents quickly and confidentially, ensuring you remain compliant throughout the whole process.

How will GDPR affect my business?

The new GDPR regulations set out requirements for shorter timescales for access requests and demand stricter requirements to storing data, not to mention much more severe penalties for failing to do so properly. Therefore it is vital that you know where each and every document that you have is stored digitally. It also means that if you’re legally required to delete data past a certain date, that you do so to avoid prosecution and financial penalties. 

At Archive-Vault, we recommend that businesses review their document management processes, including how it is stored and when it is deleted from your digital storage. It is vital the retention period of each piece of personal data is recorded to ensure data isn't being kept for any longer than needed.