23 September 2024
Case study: streamlining a historical book archive
Archive-Vault
3 Mins
Protect and manage your documents and confidential records by storing offsite in our secure facilities.
Find out moreSave space and improve accessibility by transforming your important hard copy documents into an electronic inventory.
Find out moreEnhance your archiving process with our records management services, tailored to your specific business requirements.
Find out moreWe are proud to be accredited with ISO 9001:2015 and ISO/IEC 27001:2022 certifications. These are a testament to our ongoing commitment to maintaining robust information security and delivering an outstanding service to all our clients.
When it comes to your business, we understand that focusing your time on records and document management may not be at the top of your list. Fortunately, it’s at the top of ours. We service a wide array of clients, covering a diverse range of industries, including legal, medical, education, insolvency and property.
Whether you need help with organising boxes of documents into a manageable system or need offsite storage to keep your documents safe, we are a records management company that has an astute team and highly secure facilities to support you. Our scanning and document storage services can include preparation consultancy, collection, and ongoing management, tailoring our services to meet your specific needs.
About usISO accredited
100% of clients recommend
Same day quotation
Independent, family run business
Nationwide coverage
Friendly, honest service
Are you running out of office space, seeking to streamline document access, or looking to strengthen your disaster recovery plan? Digitising your records can be essential for securing a more robust business infrastructure, and Archive-Vault is here to assist you.
Our team can collect, scan, and digitise your records, delivering them to you via encrypted USB, hard drive, or your preferred online platform. If returning the hard copies is unnecessary, we can retain your documents in store or securely destroy your sensitive information.
Archive-Vault vehicles are fitted with live GPS tracking and all our staff are DBS-checked. Security is paramount to us which is why our purpose built facilities are fire and flood resistant, equipped with 24-hour CCTV and monitored intruder alarm systems. Our layers of security extend to fire-proof vaults to store wills, deeds and data tapes.
Are you lacking resources, limited on time or unsure where to start when it comes to organising your documents? Our tailored indexing service will reference each file in store so you can access exactly what you need, when you need it. We’ll ensure they’re indexed in a way that’s relevant to your business for easy searching.
You can easily search and manage your records online with our client portal, giving you peace of mind that you know where each individual file is at all times.
We can promise, you will never talk to a call centre or experience an automated phone service. When you call Archive-Vault, you’ll get straight through to one of our team members. We’ve been in the business for over 15 years, and family-run from the beginning. Building genuine relationships with our clients has proven to be an asset to both our success and your seamless service. Taking pride in our adaptability, we endeavour to support you with personable advice and flexible solutions to solve your bespoke challenges.
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I'd just like to say on behalf of all the team, a huge thank you for all your efforts. The drivers are so kind and helpful and it's so nice to speak to a real human being when booking collections.
Department Manager, NHS Trust
We have been storing records and IT tapes with Archive Vault since summer 2015. The prices are competitive, and the team deal with data requests promptly, efficiently and with the correct amount of care. I look forward to working with the archive vault team for many more years.
Document Control Team Leader, Offshore Company
Having recently transferred to you from another supplier, we are finding your online client portal extremely beneficial to us, containing all the information we require with ease of access. We are also immensely relieved to have the facility to telephone you if we need some immediate help, with the staff being efficient and approachable.
Anonymous, Independent Residential Hospital
We have been using Archive-Vault to digitise old site plans. Friendly and helpful people who really cared and did everything they could to meet our requirements. I really can't recommend them highly enough.
National Account Manager, Space Management
I can confirm that we have used the services of Archive-Vault since 2008 and have found the service to be excellent. The response to any request is very fast and efficient and the staff are very helpful. I would have no hesitation in recommending Archive-Vault should anyone be considering using their services.
Facilities Project Manager, NHS Trust
We have found Archive-Vault to be both efficient and helpful and we have full confidence in their service. I would have no hesitation in recommending Archive-Vault to others.
Head of Facilities, Solicitors
In my dealings with Archive-Vault over many years through the course of my work at the care home, I have been very impressed. On every occasion that I have dealt with them, they have always been extremely efficient, professional and courteous. They obviously work hard to maintain this level of competence and many companies could learn a lot from their customer service.
Business Administrator, Care Home Provider
Archive Vault always deliver a very efficient service. The client portal is straightforward and easy to use when ordering files. Files are always delivered on time. Always very helpful on the phone and sort out our queries quickly and efficiently. A very professional operation.
Office Manager, Solicitors
We have been using Archive-Vault since 2013 and have always found the service to be efficient, fairly priced and a pleasure to work with. We are excited to now be using the scan on demand service which will be even more cost effective and efficient.
IT Manager, Estate Agent
We all find you very efficient and helpful. The delivery boys are very helpful and thorough. When we ask for collections or recalls, you are always very prompt.
N2S Secretary, NHS Medical Practice
Let’s talk about your records
Send your enquiry using our quick quote form, and a member of our team will aim to get back to you within 24 hours.