Construction Document Storage

Accessible throughout the construction lifecycle

Construction records evolve throughout the life of a project. Tenders, architectural drawings, planning applications, contracts, health and safety records and invoices all need to be retained in a way that protects their integrity while keeping them accessible to project teams.

Our construction document storage and scanning service is designed to streamline large document archives. We work with contractors, developers, consultants and specialist trades to store records securely offsite, creating space within site offices while ensuring documentation remains accessible, but safe.

Online
client portal

ISO
accredited

100% of clients
recommend

Barcode
tracking

24 hour
delivery service

Data compliant

Designed around active site environments

On working sites, space is a commodity. Paperwork often competes with equipment, materials and day to day operations. Over time, archived files can take up valuable room and become difficult to navigate, particularly when the projects overlap.

By transferring files to Archive-Vault, teams regain working space without losing access to critical information. Records can be requested through our secure online portal, with standard, next day or urgent retrieval available depending on your requirements.

warehouse worker moving boxes full of documents

Large format scanning for multi-site projects

It’s common for large projects to operate across multiple locations. Site managers, commercial teams and head office staff may all require access to the same set of records, but transporting files between locations is often impractical and time consuming.

Our large format scanning service supports collaboration across dispersed teams by scanning documents up to size A0. Using commercial grade equipment, we digitise blueprints, maps, architectural drawings and other oversized documents, producing high resolution files that can be shared securely. Where appropriate, documents can also be made searchable using OCR technology, improving usability and retrieval.

For records already held in storage, our Scan on Demand service provides a flexible alternative to physical retrieval. If a specific file is required, we can locate it within your archive and digitise it securely, supplying an electronic copy without the need to move the original from storage.

Managing oversized drawings and technical plans

Construction archives frequently include large format documents such as blueprints, site maps and technical drawings. These documents are difficult to store safely in standard filing systems and can be easily damaged if folded or stacked incorrectly.

We provide bespoke storage boxes specifically designed for oversized drawings, protecting documents up to A0 in size. This prevents folding, creasing and tears to ensure architectural plans, blueprints and site maps remain in their original condition for future reference.

Clear indexing for long term traceability

Construction records often need to be referred to years after completion for technical audits, extensions, property transactions or decommissioning.

We can index documentation by project name, site location, contract reference or phase, ensuring files can be identified long after teams have moved on. From planning applications to health and safety documentation, each file remains traceable from collection through to retrieval or destruction.

Security and compliance without compromise

Construction records often include commercially sensitive information and confidential contractual agreements. Archive-Vault is ISO accredited and audited by a UKAS accredited body, demonstrating our commitment to information security and industry standards.

Our fire and flood resistant facilities are monitored by internal and external CCTV, with controlled access granted to only authorised staff. sThis significantly reduces the risk of loss or damage to your archive. Secure vehicles and tracked collections maintain a documented chain of custody throughout storage and retrieval, supporting your obligations under GDPR and the Data Protection Act.

Supporting the full document lifecycle

Construction records often need to be retained for defined periods, whether due to contractual terms, warranty considerations or statutory requirements. Keeping track of those timelines is just as important as storing the documents themselves.

We can assign review dates at the point of storage, giving you clear visibility over when files are due to be reviewed. When a retention period comes to an end, you can choose to expand retention or securely destroy your records.

This ensures your archive remains controlled, up to date and fully documented throughout its lifecycle.

Bring clarity to your construction archive

Construction projects generate a wide mix of documentation, from early stage tenders and planning approvals through to drawings, contracts and health and safety records. Keeping that information organised and accessible can quickly become a challenge, particularly once projects complete and new ones begin.

Relocating inactive files offsite creates breathing room on site and in the office, while structured indexing and scanning make it easier to locate what you need. Your teams stay focused on delivering projects, not searching through archives.

If you’d like to explore construction document storage or discuss large format scanning in more detail, we’re always happy to talk through your requirements and recommend a practical approach that fits the way your organisation works.

The service that Archive-Vault provides is exceptional. I use the service on a weekly basis and the team are thorough, professional and always extremely helpful. Thank you.

Research Governance Administrator, NHS Trust

Our Company has been using Archive-Vault for a number of years now. They provide a great service, always fast communications and service.

IT Operative, Equipment Manufacturer

We all find you very efficient and helpful. The delivery boys are very helpful and thorough. When we ask for collections or recalls, you are always very prompt.

Secretary, NHS Medical Practice

In my dealings with Archive-Vault over many years through the course of my work at the care home, I have been very impressed. On every occasion that I have dealt with them, they have always been extremely efficient, professional and courteous. They obviously work hard to maintain this level of competence and many companies could learn a lot from their customer service.

Business Administrator, Care Home Provider

As a company we have used Archive Vault for a number of years. The team are extremely helpful, knowledgeable and go above and beyond on the service they provide. Nothing is too much trouble.

Coordinator, Offshore Services

We have been storing records and IT tapes with Archive Vault since summer 2015. The prices are competitive, and the team deal with data requests promptly, efficiently and with the correct amount of care. I look forward to working with the archive vault team for many more years.

Document Control Team Leader, Offshore Company

I'd just like to say on behalf of all the team, a huge thank you for all your efforts. The drivers are so kind and helpful and it's so nice to speak to a real human being when booking collections.

Department Manager, NHS Trust

Archive Vault always deliver a very efficient service. The client portal is straightforward and easy to use when ordering files. Files are always delivered on time. Always very helpful on the phone and sort out our queries quickly and efficiently. A very professional operation.

Office Manager, Solicitors

I can confirm that we have used the services of Archive-Vault since 2008 and have found the service to be excellent. The response to any request is very fast and efficient and the staff are very helpful. I would have no hesitation in recommending Archive-Vault should anyone be considering using their services.

Facilities Project Manager, NHS Trust

We have found Archive-Vault to be both efficient and helpful and we have full confidence in their service. I would have no hesitation in recommending Archive-Vault to others.

Head of Facilities, Solicitors

Having recently transferred to you from another supplier, we are finding your online client portal extremely beneficial to us, containing all the information we require with ease of access. We are also immensely relieved to have the facility to telephone you if we need some immediate help, with the staff being efficient and approachable.

Anonymous, Independent Residential Hospital

We have been using Archive-Vault to digitise old site plans. Friendly and helpful people who really cared and did everything they could to meet our requirements. I really can't recommend them highly enough.

National Account Manager, Space Management

We have been using Archive-Vault since 2013 and have always found the service to be efficient, fairly priced and a pleasure to work with. We are excited to now be using the scan on demand service which will be even more cost effective and efficient.

IT Manager, Estate Agent

Let’s talk about your records

Send your enquiry using our quick quote form, and a member of our team will aim to get back to you within 24 hours.