Legal Document Storage

Records management designed for the legal sector

Every law firm knows the challenge of strict retention rules, unpredictable audits, and urgent information requests. Our legal document storage solutions and professional scanning services are designed with the specific demands of the legal sector in mind. With Archive-Vault, you’ll have the confidence and assurance that every file is stored safely in monitored, secure facilities. Each box will be indexed, barcoded and recorded on our records management software, providing you with a full chain of custody. And with our client portal, it couldn’t be easier to request and retrieve any record in storage.

Online
client portal

ISO
accredited

100% of clients
recommend

Barcode
tracking

24 hour
delivery service

Data compliant

Legal document storage you can trust

The legal sector deals with sensitive information every day, from case files and contracts to wills and deeds, so confidential file storage for solicitors, barristers, will writers and legal firms is vital. To keep these records protected throughout their lifecycle, meeting data protection standards like GDPR and the Data Protection Act requires careful handling and reliable systems.

Archive-Vault makes it easier for legal professionals to manage and access their records securely. Working with everyone from sole practitioners to multi-office law firms, we provide offsite legal file storage, document scanning, records management and confidential destruction. While in storage, your archive remains fully accessible through our standard, next day or urgent delivery options, or instantly via our secure scan on demand service.

Digitise your legal records

Many law firms are moving towards digital records to improve access and protect originals from wear and tear. Our legal document scanning service converts physical files into high quality digital copies, making it easy to view, share and store case files, contracts and correspondence securely.

Unlike using an in-house photocopier, our ISO accredited, professional scanning process consistently delivers high quality, searchable files. With our OCR technology your records are easy to use, so you can find exactly what you are looking for straight away.

Scanned files are securely transferred to an encrypted USB, SharePoint or uploaded to your online platform to integrate seamlessly with your internal systems.

Indexing and managing legal files

From contracts and case files to client correspondence and tribunal bundles, legal paperwork can be overwhelming. Our legal file storage and indexing service creates a structured and organised archive for your firm by:

Referencing and barcoding every document
Providing a comprehensive inventory of your records.
Viewing your records via our online client portal.

A comprehensive legal archive means you can respond quickly to client requests and meet court or compliance deadlines. It also supports business continuity, ensuring that if a key team member is away, others can easily locate and access the files they need without delay. Above all, it protects the confidentiality and professional standards of your practice.

Supporting your document lifecycle

We encourage every organisation to add a destruction review date to their box when it’s sent for archiving. This ensures when documents like case notes, contracts or general correspondence reach the end of their retention period, they are sent for destruction as opposed to keeping data unnecessarily. We’ll notify you when the date is approaching, so you can review your records online or onsite, confirm destruction, or extend their lifecycle.

All records are sent for confidential destruction in line with EN15713, the European Standard for Information Destruction, ensuring sensitive information is never compromised. Once complete, we provide a Certificate of Destruction for your records.

Collections and deliveries made simple

In the legal industry, time is often critical. Whether you need a contract for court or a client file at short notice, we make sure you get it on time.

Next day or same day retrievals with our urgent delivery service.
Fully vetted drivers and tracked vehicles for security at every step.
Fast digital access via our Client Portal with our Scan on Demand service.
Out of hours delivery available on request.

Specialist protection for Wills and Deeds

Protecting client confidentiality is our priority

Legal records are highly sensitive and must always be handled with the greatest care. At Archive-Vault, your legal records are stored in our secure facilities with:

Controlled access to buildings
Tracked vehicles and vetted staff
Internal and external CCTV

With rapid delivery or digital retrieval, you’ll always have access to the files you need, exactly when you need them. For secure and compliant legal document storage, scanning and records management, get in touch today.

I'd just like to say on behalf of all the team, a huge thank you for all your efforts. The drivers are so kind and helpful and it's so nice to speak to a real human being when booking collections.

Department Manager, NHS Trust

Our Company has been using Archive-Vault for a number of years now. They provide a great service, always fast communications and service.

IT Operative, Equipment Manufacturer

Archive Vault always deliver a very efficient service. The client portal is straightforward and easy to use when ordering files. Files are always delivered on time. Always very helpful on the phone and sort out our queries quickly and efficiently. A very professional operation.

Office Manager, Solicitors

Having recently transferred to you from another supplier, we are finding your online client portal extremely beneficial to us, containing all the information we require with ease of access. We are also immensely relieved to have the facility to telephone you if we need some immediate help, with the staff being efficient and approachable.

Anonymous, Independent Residential Hospital

As a company we have used Archive Vault for a number of years. The team are extremely helpful, knowledgeable and go above and beyond on the service they provide. Nothing is too much trouble.

Coordinator, Offshore Services

We have found Archive-Vault to be both efficient and helpful and we have full confidence in their service. I would have no hesitation in recommending Archive-Vault to others.

Head of Facilities, Solicitors

In my dealings with Archive-Vault over many years through the course of my work at the care home, I have been very impressed. On every occasion that I have dealt with them, they have always been extremely efficient, professional and courteous. They obviously work hard to maintain this level of competence and many companies could learn a lot from their customer service.

Business Administrator, Care Home Provider

We have been using Archive-Vault since 2013 and have always found the service to be efficient, fairly priced and a pleasure to work with. We are excited to now be using the scan on demand service which will be even more cost effective and efficient.

IT Manager, Estate Agent

We all find you very efficient and helpful. The delivery boys are very helpful and thorough. When we ask for collections or recalls, you are always very prompt.

Secretary, NHS Medical Practice

I can confirm that we have used the services of Archive-Vault since 2008 and have found the service to be excellent. The response to any request is very fast and efficient and the staff are very helpful. I would have no hesitation in recommending Archive-Vault should anyone be considering using their services.

Facilities Project Manager, NHS Trust

We have been using Archive-Vault to digitise old site plans. Friendly and helpful people who really cared and did everything they could to meet our requirements. I really can't recommend them highly enough.

National Account Manager, Space Management

We have been storing records and IT tapes with Archive Vault since summer 2015. The prices are competitive, and the team deal with data requests promptly, efficiently and with the correct amount of care. I look forward to working with the archive vault team for many more years.

Document Control Team Leader, Offshore Company

Let’s talk about your records

Send your enquiry using our quick quote form, and a member of our team will aim to get back to you within 24 hours.

Step 1 of 4

What services are you interested in?

Step 2 of 4

Your details

Step 3 of 4