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What does data protection mean to you?

Data protection, this is a broad term which can mean different things to different people. As a business it isn’t something to be taken lightly, so what does it mean for you?

Under the Data Protection Act 1998, you have a responsibility to protect the personal information that you collect. It requires you to have the appropriate security to protect the data being deliberately or accidently compromised. Breaches of this can result in hefty fines, so it’s worth taking the time to get it right.

To help you ascertain what security measures are right for your business you need to assess the risks and threats. Consider the processes involved for you to collect, store, use and dispose of personal information and then decide how sensitive the information is and what damage could be done to your business if there was a breach of security. With that in mind you can decide on what security measures to take…

First, think about the physical security, keeping files on site is convenient, but does it offer the best protection? Consider outsourcing to a dedicated records management facility, here your files will be stored in a purpose built warehouse with alarms and fire detection systems. An organised home for your documents where all boxes, files and back-up tapes are barcoded and indexed for easy access.

Secondly, IT security is a hot topic right now and with digital theft prevalent and constantly changing you need to cover many bases.

By installing and maintaining anti-virus and anti-spyware software, managing a regular back up service and encrypting electronic information can give you confidence in your security measures.

For more information on how we can help you protect your data, contact us on 01603 720722 / info@archive-vault.co.uk.

 

Need storage help and advice? Contact us today on 01603 720722 or send us a message